Executive Assistant, IS Clinical Systems, Full-Time Days

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Exec Support
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0047443 Requisition #
Thanks for your interest in the Executive Assistant, IS Clinical Systems, Full-Time Days position. Unfortunately this position has been closed but you can search our 1,285 open jobs by clicking here.

QUALIFICATIONS: 

Required:

·         Bachelor's degree or equivalent relevant work experience;

·         Minimum of seven to ten years secretarial/assistant experience, at least three of which have been in support of senior level positions

·         Excellent Microsoft office skills

·         Excellent interpersonal and organizational skills

·         Ability to work in a fast pace, confidential office

·         Must be able to follow directions independently

 

Desired: 

  • Healthcare Experience

Additional Responsibilities:

  • Support executive level personnel
  • Coordinate executive meetings with executive support network and using Outlook Scheduling Assistant, arrange travel, and submit expenses for reimbursement 
  • Serve as office manager for maintaining inventory levels and managing conference room access in suite
  • Submit requisitions for purchase orders and manage purchase order amount and payment
  • Order, schedule and process payment of catering with internal department and external vendors
  • Schedule and proctor analyst candidate testing
  • Update organization reporting charts using Vision and PowerPoint
  • Order and distribute learning materials for management events
  • Schedule interviews for leadership open positions
  • Transcribe meeting notes to PowerPoint presentations
  • Track progress towards Operating Model using metrics outlined by executive leadership by coordinating with Project Management Office and Human Resources generalists


It is important for the person in this role to be flexible, having the ability to reprioritize often. This individual will have access to a lot of confidential information and will need to practice discretion. EA needs to protect executives’ time so will be empowered to decline unsolicited calls and invitations


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Northwestern Medicine is an affirmative action/equal opportunity employer and does not discriminate in hiring or employment on the basis of age, sex, race, color, religion, national origin, gender identity, veteran status, disability or sexual orientation.

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