Slide File Clerk,Chicago,F/T, Days

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Administrative Support
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0015944 Requisition #
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The Slide File Clerk is responsible for the maintenance and integrity of the Surgical Pathology report, slide and block archive.  The Slide File Clerk maintains appropriate and accurate documentation ensuring that diagnostic materials are available for review by physicians and other healthcare professionals in a timely manner and are retained for the appropriate timeframe per current regulatory guidelines.  This position is responsible for communication with pathologists, residents, coordinators, and warehouse staff regarding any archival issues.  The position is also required to participate in the laboratory occurrence management program.  Maintains report (hard copy), slide, and block archive.  Retrieves materials for file from designated laboratory locations.  Sorts and organizes microscopic slides accurately within 24 hours of return.  Files slides to permanent cabinets.  Requests recuts for broken or missing slides.  Pulls slides and blocks as requested.  Ensures request includes required information.  Follows-up as necessary.  Locates and delivers materials to appropriate requestor.  Documents release of materials.  Initiates follow-up for materials not returned within the defined timeframe.  Coordinates requests and material transfers with the off-site storage facility.  Requests materials from warehouse.  Packages and returns materials to warehouse.  Coordinates transfer of bulk archived materials to warehouse.  Documents all requests and transfers.  Handles patient requests for outside slide consultations.  Processes requests, pulls appropriate materials, and submits to pathologists for review.  Packages and sends designated materials to outside institution.  Documents slide and/or block sendout.  Initiates follow-up for materials not returned within the defined timeframe.  Handles requests for referred laboratory testing on blocks and/or slides (i.e. FISH testing, quantitative metal analysis, etc.).  Coordinates request with pathologist as necessary.  Pulls and packages materials appropriately for transfer to Referred Testing.  Delivers materials to Referred Testing for sendout.  Documents material transfer.  Initiates follow-up for materials not returned within the defined timeframe.  Works with laboratory management to identify materials qualifying for disposal per the current regulatory retention guidelines.  Discards materials and documents discard.  Participates in Quality Management activities related to the Surgical Pathology Archive.  Demonstrates an understanding of the medico-legal and confidentiality implications and responsibilities related to the maintenance of patient records.  Performs periodic archival audits and quality review.  Maintains files to ensure information is current and ready for QM review.  Recognizes and reports unusual circumstances or issues to appropriate management staff.  Performs duties per laboratory and departmental SOPs.  Prioritizes requests and workload.  Documents electronic and manual records consistently, accurately, and legibly.  Meets established quality and productivity standards and deadlines.  Maintains file room supplies.  Promptly notifies management of supply shortages or supply delivery problems.  Maintains a clean, safe, and effective work environment to ensure efficient workflow and compliance with all regulatory requirements.  Answers routine inquiries related to the Surgical Pathology Archive.  Fosters department and laboratory teamwork through effective communication.  Participates in Safety and Infection Control activities.  Takes initiative for personal development by attending teleconferences, educational sessions, and required meetings, etc.  Some assignments involve long periods of standing.  Some assignments involve lifting or pushing carts up to 50lbs.  Some assignments involve walking to other hospital and clinic buildings.  Personal protective equipment is provided by the laboratory and is worn in the department due to exposure to biohazardous and/or chemically hazardous materials.  AA/EOE.

Required: 

·         High school diploma

·         Strong attention to detail and number recognition skills

·         Excellent organizational skills

·         Ability to multi-task and work within tight time constraints

·         Effective inter-personal skills

·         Computer experience with keyboard proficiency

·         Strong knowledge of Microsoft Word and Excel applications

·         Ability to maintain accurate and legible documentation

·         Familiarity with medical terminology

 

Desired:

·         Associates of Science Degree.

·         Prior work experience in laboratory support or health related experience.

 

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